Overview Programme Dashboard Part A Steps Checklist Deliverables Tools
MAD Aftercare · Chapter Playbook · Pre-Season 2026-27

Transition &
Handover Guide

Your complete guide to taking over or handing over a MAD Aftercare chapter. Every step, every tool, every owner in one place.

341
Active youth
15
Chapters
Programme Dashboard

341 youth across 15 chapters

341
Total youth
197
Male
144
Female
125
Studying
123
Working
44
Study + Work
32
Looking
17
Not engaged
Chapter Gender & total Current status (Pulse 2026) Age breakdown Annual budget FY 26-27 (Rs)
MaleFemaleTotal StudyingWorking BothLookingNot eng. 18-2122-2526+ ScholarshipHousingStipend
Part A

Know your chapter before you do anything

The data is the handover. Open the Aftercare Beats Excel, go to your chapter tab. Everything is there. Your job is to understand it before you make your first call.

Where to start: Download the Aftercare Beats Master Excel above. Open your chapter tab. Every youth's name, MAD Code, phone, email, status, financial support, and plan are pre-filled from Pulse 2026.
A1 — Read the data
Before your first call
Know your chapter before speaking to anyone
  • How many youth are in your chapter and who they are
  • Gender split: male and female
  • Age distribution: 18-21, 22-25, 26+
  • What each youth is doing: studying, working, looking, not engaged
  • Course, role, and employer where pre-filled
  • Chapter total budget — scholarship, housing, stipend
  • SSG group assignments and any gaps
A2 — Understand the support
Before your first Aftercare Circle
Know who needs what and who is already holding it
  • Which youth have a named Wingman — and which do not
  • Open crisis cases and their level (L1, L3, L5)
  • Youth flagged for career guidance or academic support
  • Financial support — amounts and until when
  • Housing support — who, and until when
  • TR youth — CCI name and expected AC transition date
  • S6 plans — what each youth wants to do next year
Ready for Part B when: You can describe each youth in one sentence — where they are, what they need, who is supporting them right now.
Part B

The transition steps

Four steps. Each has a clear owner and a clear done-when. Do not skip — each builds on the last.

1
Step 1 · Youth Progression Captain · Week 1
Find the outgoing YPC and schedule the handover call

Every chapter has a history in the outgoing YPC's head, not in the spreadsheet. Find them first — they hold the relationships, unfinished conversations, and fragile cases.

  • ►Check the chapter tab cover row for the previous YPC name
  • ►Contact central team for their number if not listed
  • ►Schedule the call — come prepared with Part A data
  • ►On the call: ask about flagged youth, open crises, continuing Wingmen, unfinished tasks
  • ►After the call: update Programme Narrative column for every youth
Done when: Spoken with outgoing YPC, have Wingman list, Programme Narrative updated for all youth.
2
Step 2 · Youth Progression Captain · Week 2
Call every continuing Wingman — confirm assignments and fill chapter data

Your first call with each Wingman sets the tone. Be specific about expectations. Use the call to also fill any data gaps in the chapter tab.

  • ►Call every continuing Wingman — do not just message
  • ►Confirm which youth they are assigned to for 2026-27
  • ►Confirm the standard: 2 documented interactions per month for 18-25 youth
  • ►Update Wingman Name column (col S) in the Excel for every assigned youth
  • ►Fill missing data gaps: course, role, phone, email where not pre-filled
Done when: Every Wingman called, youth list confirmed, col S filled, chapter data gaps closed.
3
Step 3 · YPC + Wingmen + Fellows · Week 2-3
Hold the first Aftercare Circle — Wingmen and Fellows planning session

The Aftercare Circle is the monthly planning session for Wingmen and Fellows. The first one of the year is the most important: the whole team aligns, unassigned youth get Wingmen, and the 2026-27 plan gets locked in together.

  • ►Invite all Wingmen and continuing Fellows
  • ►Before the circle: identify all AC youth with no Wingman in col S
  • ►In the circle: review every youth as a team — status, plan, support needed
  • ►Assign Wingmen to all unassigned AC youth — ratios 1:2 for 18-21, 1:3-4 for 22-25
  • ►After: update Current Activity and Next Review Date for all youth
Done when: Circle completed. Every AC youth has a named Wingman in col S. Current Activity updated.
4
Step 4 · Youth Progression Captain
Run the first SSG meeting and submit completed chapter data

The first SSG (Self Supporting Group) meeting must be held before submitting. The SSG is the monthly peer group where youth come together — it is core to the programme. Once done, submit to the central team.

  • ►Schedule and hold the first SSG meeting
  • ►Confirm SSG group name in col T for each youth
  • ►All yellow columns filled for every youth
  • ►Wingman name in col S for every AC youth
  • ►Financial data confirmed with programme team
  • ►Submit chapter tab to central team
Success criteria: “Incoming YPC has reviewed chapter data, spoken with outgoing YPC, has Wingman contact details, and has held the first Aftercare Circle.” — MAD Chapter Playbook

“No youth should enter 2026-27 without a named Wingman, a known plan, and a documented budget.”

MAD Aftercare · Youth Progression Programme
Full checklist

Everything you need to complete the handover

Data review
YPC
Read all youth rows in chapter tab
Noted youth with blank Wingman (col S)
Noted youth with open crisis flag
Understood chapter financial total and breakdown
Checked SSG group assignments (col T)
Noted TR youth — CCI name and transition date
Outgoing YPC call
YPC
Found outgoing YPC contact
Call completed
Got names of continuing Wingmen
Understood most fragile youth case
Understood unfinished work from last year
Updated Programme Narrative for all youth
Wingman setup
Wingman
Called every continuing Wingman
Confirmed youth list per Wingman
Confirmed 2× monthly interaction standard
All AC youth have Wingman name in col S
Data gaps filled in chapter tab
First Aftercare Circle
YPC + Wingmen + Fellows
All Wingmen and Fellows invited
Circle held, all youth reviewed
Unassigned youth allocated to Wingmen
Current Activity updated post-circle
Next Review Date set for each youth
First SSG meeting
YPC
First SSG meeting held
SSG group name in col T for each youth
Attendance logged in SSG Attendance Log tab
All yellow columns filled
Chapter tab submitted to central team
Crisis & urgent flags
Central team — immediate
All L3/L5 cases escalated immediately
Youth lost to contact flagged
Youth paused — resume date noted
TR youth — AC transition plan confirmed
No youth without a 2026-27 plan
Deliverables & owners

What is due, from whom

DeliverableOwnerStatus
Handover call with outgoing YPCYouth Progression CaptainRequired
All Wingmen contacted and confirmedYouth Progression CaptainRequired
Wingman assigned to all AC youth (col S)Youth Progression CaptainRequired
First Aftercare Circle heldYPC + Wingmen + FellowsHigh priority
First SSG meeting heldYouth Progression CaptainHigh priority
Chapter tab — all yellow columns completeYouth Progression CaptainHard deadline
Financial data confirmed with programme teamCentral team + FinanceFinance confirms
Crisis cases escalatedCentral teamImmediate
First Wingman interactions loggedWingmanFrom October
Your tools

Everything you need is built

Download the Aftercare Beats Master Excel to get started. Other tool links will be added once hosted.

📊 Download now
Aftercare Beats Master Excel
Overview Dashboard + Interaction Log + SSG Attendance Log + Crisis Log + 15 chapter tabs A–Z. 341 youth pre-filled. SSG dropdowns. Auto-counts via MAD Code.
Aftercare_Beats_MASTER_FINAL.xlsx →
📲 Link to be added
Wingman Logger
Mobile-first interaction logger. Chapter → PIN → Wingman → Youth → Log. Works on any phone browser, no app needed.
URL to be shared once hosted
⚙️ Link to be added
Operations Board
Chapter health, SSG, wingman coverage, crisis — live across all 15 chapters.
URL to be shared once hosted
👤 Link to be added
Youth Dashboard
Search and filter all 341 youth by chapter, status, or cohort. Individual profile views.
URL to be shared once hosted
Quick reference — journey statuses & crisis levels
TR — In CCI AC — Active aftercare Transitioned Out Alumni Lost to Contact Paused
Crisis: L0 · L1 · L3 · L5 only. L2 and L4 do not exist. Wingman handles L1. Central team leads L3+.

MAD Aftercare · Youth Progression Platform · 2026-27 · Platform home